Gwamile vocational and commercial training institute Commercial Studies
MISSION STATEMENT
“Gwamile VOCTIM Commercial Department’s main mission is to produce well qualified personnel at craft level in specific business, accounting and secretarial skills and thereby, contributing effectively towards meeting the country’s skilled manpower needs and to the educational delivery system in general”.
In particular our proposed goals and objectives are:
- to produce well trained and skilled business and secretarial studies graduates who can readily fill various clerical and supervisory positions both in the public and private sectors.
- to set high standards of excellence to ensure that VOCTIM graduates meet employers’ expected competency standards. to attract a high calibre teaching staff to ensure that standards of excellence are maintained.
- to work closely with Swaziland’s industry, training institutions and authorities to ensure proper focus and direction of VOCTIM’s training activities. to research into present and future training needs to ensure that VOCTIM’s Commercial Department is responsible to the changing needs of the economy.
PREFACE
The aim of this Course Outline is to provide students intending to join or take any course offered by Gwamile VOCTIM with information related to the trainees carrier.
The web page describes in full the following:
- Occupational Profile
- Training Plan
- General training aims
It is expected that candidates will after going through the Web Page have a clear understanding and make an accurate choice. This Web Page is also intended to provide a guide to companies who wish to send their personnel for training and recruit trainees.
OCCUPATIONAL PROFILE OF AN ACCOUNTS CLERK
AFTER GOING THROUGH THE UNDERLYING TRAINING PROGRAMME THE ACCOUNTS CLERK IS QUALIFIED TO:
Be employed as an Accounts Clerk
IN THE AREA OF:
- National and Vocational Qualification in Collaboration with the Association of Accountancy Technician
- Office Skills
- Communication Skills
THEIR TASKS INVOLVE:
- Computer Applications
- Recording and accounting for cash transactions
- Recording and accounting for credit transactions
- Recording Payroll transactions
- Data Processing
- Communicating for accounting
- Monitor and maintain a healthy, safe and secure workplace
- Create and maintain effective working relationship
- Store, retrieve and supply information
- Contribute to the effectiveness in the workplace
THEIR PRIMARY TASKS:
Computer Applications
Data processing
Recording and accounting for cash transactions
- Record and bank moneys received
- Make and record payments
- Maintain petty cash record
- Account for cash and bank transactions
Recording and accounting for credit transactions
- Process document related to goods and services
- Process documents related to goods and services received on credit
- Account for goods and services supplied on credit
- Account for goods and services received on credit
Recording Payroll transactions
- Operate and maintain payroll accounting system
- Make authorised payments to employees
- Make authorised payments, claims and returns to external agencies
Communicating for accounting
Store, retrieve and supply information
Apply basic Entrepreneurship skills
The tasks are performed without supervision and include independent planning, execution and control.
The relevant laws and regulations are to be observed.
OCCUPATIONAL PROFILE OF A SECRETARY
AFTER GOING THROUGH THE UNDERLYING TRAINING PROGRAMME THE SECRETARY IS QUALIFIED TO:
Be employed as a Secretary
IN THE AREA OF:
- Office Skills
- Public Relations Skills
- Communication Skills
THEIR TASKS INVOLVE:
- Computer Applications
- Responsibility of Petty Cash and Receiving of Goods
- Organisation of Travel Arrangements
- Meeting Co-ordinating and preparations
- Assist and act as hostess at corporate functions, if necessary
- Operation of switchboard and taking of messages
- Maintaining a diary
- Sorting and distributing mail
- Maintaining an up date filing system
- Maintaining and utilising office equipment effectively
- Adhere to company dress code
- The candidate may perform the required duties to one or two people specifically
THEIR PRIMARY TASKS:
- Computer Applications
- Responsibility of Petty Cash and Receiving of Goods
- Organisation of Travel Arrangements
- Meeting Co-ordinating and preparations
- Assist and act as hostess at corporate functions, if necessary
- Maintaining a diary
- Maintaining an up date filing system
- Adhere to company dress code
- The candidate may perform the required duties to one or two people specifically
- Apply basic Entrepreneurship skills
The tasks are performed without supervision and include independent planning execution and control.
The relevant laws, regulations and instructions are to be observed
TRAINING PLAN
Job Title: Secretary / Office Assistant / Receptionist
Department: Commercial Secretarial Studies Section
- Duration of Training
Two Years ( Institutional Training )- Structure of Training
The Curricula/syllabus is outlined according to knowledge, application and competence throughout the teaching/training period of 2 years. Taught in changeably both in classroom and learning office. Hence, competency based training is emphasized throughout the training period. The training period includes a three week industrial attachment.- Identification of Entry Level
Junior Certificate- Work Assessment
Throughout the training program the trainees practical and theoretical work is continuously assessed in competency of office skills synthesized and assessed in the learning office.- Examination
In three levels of single subjects:
Elementary
Intermediate
Advanced
Examination Body: PITMAN.