Open Position: Currently Accepting Applications for Administrative Officer Lesotho Boston Health Alliance
TITLE: Administrative Officer
DEPARTMENT: Family Medicine Specialty Training Programma (FMSTP)
LOCATION: Motebang District Hospital, Leribe with travel to Maseru
POSITION SUMMARY: The Administrative Officer reports to the Leribe-based Director of FMSTP and also to the Finance and Office Manager in Maseru and provides effective administrative support to FMSTP
ROLES AND RESPONSIBILITIES: Include but are not limited to the following:
- Ensure that the reception area is covered at all times during normal hospital working hours
- Provide a high quality service and ensure that cleanliness is maintained at all times around the office area
- Be an ambassador for the program including public relations with other District Departments, the general public and the Ministry of Health, maintaining good up to date relationships with all units/departments within the hospital
- Be proactive while working and try to independently develop solutions to identified problems
- Ensure that payments are processed for items such as catering, electricity, and the house cleaner by documenting purchases, maintaining receipts, and forwarding invoices to Maseru
- Maintain and reconcile vehicle log books and keep an updated directory of telephone, email and websites
- Organize logistical support in ICT and office maintenance, and know how to use/troubleshoot the copy machine/printer
- Ensures safe keeping of office supplies at agreed levels to avoid shortages
- Proactively prepare agendas for and take minutes during the internal weekly staff meetings and follow up on activity points and to-do lists as well as organize full LeBoHA staff meetings
- Take responsibility for asset management and track asset register updates in all facilities which belong to or may be occupied by FMSTP
- Coordinate logistics for the FMSTP, which include catering, transportation, housing and registrar attendance on a daily basis
- Maintain a positive and compassionate attitude on a daily basis, especially while being the first point of contact for the day to day concerns of our registrars
- Make logistical arrangements for both local and international staff visits including accommodation and transportation
- Take attendance at all workshops, meetings, and Grand Rounds, along with coordinating with catering when applicable
- Assist in preparing reports when needed for the Global Fund quarterly and monthly reports by keeping documentation of attendance, and receipts for Global Fund-relevant purchases
QUALIFICATIONS, SKILLS AND ABILITIES:
- Background in Business Administration or equivalent, some experience in a medical field would be an added advantage
- Apart from fluency in Sesotho, the applicant must show very good command of spoken and written English
- Relevant experience in NGO Sector
- Good negotiation skills
- High level of responsibility
- Good interpersonal skills
- Be a team-player at all times
- Knowledge of Microsoft Office is essential
- A valid driver’s license is a must
TO APPLY: Please send a Curriculum Vitae and Motivation Letter summarizing qualifications to LeBoHA by email to info@leboha.org.ls
Applications must be received by Tuesday, 08 December 2016
If you do not receive response within 2 weeks of the closing date, please consider your application unsuccessful.
***LeBoHA has high standards and high expectations for its entire staff. Our objective is excellent in everything we do. To do this, each staff member must pull their own weight, consistently perform at a high-level and, of the utmost importance, be a team player. The office is busy. There is no task that is beneath the dignity of anyone. The intent is always to get the job done with an excellent result in a timely manner.
In return the applicant will have an interesting remuneration package with performance related annual amendments, can expect a fulfilling job, never boring, with lots of new and challenging experiences and endless learning opportunities. Also, while being surrounded by an excellent team with interesting differing backgrounds, the applicant can expect to grow exponentially while working with us.