Total leave hours (for a specific leave category) divided by the employee’s hours per day. For eg, if an employee works 6 hours per day and their leave balance is 32 hours, the hours to days conversion will be calculated as 32 / 6 = 5.333 days.
PAID VACATION / ANNUAL LEAVE
Workers are entitled to paid annual leave of at least 1.25 days for every month of the month. In total, this translates to 15 working days of annual leave. Annual leave does not increase with the length of employment with the employer.
Of the total 15 working days’ leave earned in respect of a period of 12 months, at least eight working days have to be taken no later than six months immediately after the end of the period in respect of which the leave was earned. Remaining leave can be accumulated year by year but is not to be accumulated for longer than three years immediately after the end of the period in respect of which leave was first accumulated. At the end of that three years period, all the accumulated leave together with all the leave earned in respect of the immediately preceding period of 12 months must be taken.
Payment in lieu of annual leave is possible. Where a contract of employment is terminated by either party to the contract, the employer is to pay to the employee his basic pay in respect of any period of leave accumulated or which has otherwise accrued to him but has not been granted before the termination of the contract of employment, and leave in respect of every month or part of a month of continuous employment after he last became entitled to leave.
Source: § 98 of the Employment Act, 2010
PAY ON PUBLIC HOLIDAYS
Workers are entitled to fully paid festival (public and religious) holidays. These include memorial holidays and religious holidays (Christian origin). There are a total of eight public holidays. These are New Year’s Day, Good Friday, Easter Monday, 1st May, President’s Day, Day following President’s Day, Botswana Day, and Christmas Day. However, for the mining industry, only Christmas Day, Good Friday, and Botswana Day are to be public holidays.
Source: §99 and the Second Schedule of the Employment Act, 2010; §2 of the Public Holidays Act, 2006
WEEKLY REST DAYS
Workers are entitled to a rest period of at least 24 consecutive hours in any period of 7 consecutive days. This period is ordinarily a Sunday or includes a Sunday. Where the employee is engaged in shift work, he is to be granted a rest period comprising any period of 30 consecutive hours.
Source: § 93 & s.95 of the Employment Act, 2010
Annual paid leave
(1) Where the normal working week is five days, an employee shall be entitled to paid leave at the rate of at least 15 working days in respect of each period of 12 months’ service calculated at the rate of one-and-a-quarter working days for every completed month of service.
(2) Where the normal working week exceeds five days, an employee shall be entitled to
paid leave at the rate of at least 18 working days in respect of each period of 12 months of service
calculated at the rate of one-and-a-half working days for every completed month of service.
How is the leave day payout calculated?
- Q: How do we calculate leave days? Scenario 1: An employee who works 40 hours per week and who has a monthly basic salary of R17933.
- A: You can calculate leave days as follows: Take the gross monthly salary divided by 21.67 multiplied by leave days ie: (R17933.00 ÷ 21.67) x 20.
- Please note:
How are leave days calculated in Botswana?
An employee is entitled to receive annual leave pay of a minimum of 1.25 days for every month. This converts to 15 working days of annual leave/ Year. Also, Annual leave does not increase with the employment length with the employer.
How is severance calculated in Botswana?
Severance is paid at the rate of 1 day per month of service (12 days per year) up to 5 years of employment and 2 days for each month worked (24 days per year) beyond 5 years.
How much money do you get for selling back leave days?
Selling Back Leave
You are authorized 1/30 of your basic pay for each day of leave you sell back. You are entitled to sell back a maximum of 60 days leave during your career, you can sell back leave any time you reenlist, extend an enlistment, or when you are discharged.