Apply for Area Sponsorship Analyst Vacancy 2017 | WVI
World Vision International
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World Vision began working in Malawi in 1982 with community infrastructure projects including schools, under five health centres and water systems. By 1992, World Vision had established longer-term community-based Area Development Programmes, and is now helping close to one million people.
Currently, World Vision is working with communities in 23 districts through 37 long-term Area Development Programmes (ADPs).
Area Sponsorship Analyst
Reference : 7525-16G26122
Location : Africa – Malawi
Town/City : Ntchisi
Application Deadline Date : 24-Jul-17
Category : Sponsorship
Type : Fixed term, Full-time
International Role : No – Only National applicants will be considered.
Duration : 2+ Years
JOB DESCRIPTION
Purpose of the position:
To maintain an updated AP Sponsorship System and related applications by timely and appropriately capturing data into SINGLESTEP and effectively manage the to-do list in order to effectively support sponsorship operations and contribute to the Child Well-being outcomes. This also emphasizes the responsibility of the Job holder to track the impact and contribution of all project interventions towards the attainment of the CWBOs.
Major Responsibilities: (please define in output format things of what you expect to see as a result of this position)
|
Key Roles |
Expected outcome/result |
|
1 |
SUPPORTER ENGAGEMENT
- Support sponsorship DF in community awareness and education on child sponsorship as an asset for development
- Facilitate registration of children into the sponsorship program.
- Facilitate training/capacity building of child monitors or community groups on sponsorship business processes mainly quality of data capturing.
- Process and forward child information to Support Office and sponsors,
- Process and forward requests to field for action
|
- Initial feedback is given to SO on queries within 48 hours
- Complete, timely and accurate responses are sent to SOs within 14 days.
- All community change Agents, volunteers and DFS are using right codes in sponsorship forms
- Requests are sent to field within 48 hours
- All sponsorship correspondences are sent within standards
|
20 |
2 |
SYSTEM EFFICIENCY
- Lead in updating the programme in new sponsorship system efficient initiatives.
- Utilise QuicksSTEP for entry of CH and CMS forms.
- Utilise ID scanner initiative for entry of presence and participation information
|
- 100% of CHs and CMS forms are entered using QuickSTEP
- 100% of presence and participation information are entered using ID scanner
- 100% of RC have scanable identity cards
|
10 |
3 |
MANAGEMENT OF SINGLESTEP
- Inputting, updating and processing of child data in SingleSTEP,
- Generation, quality check, distribution and interpretation of systems reports to end-users.
- Create and maintain records for systems processes and reports
- Enter into singleSTEP sponsor mails, GNs, queries and other data relating to CWBOs (Monitoring forms, Participation & support) within 48 hours of receipt.
- Review and enter images and videos to standards before sending to SO.
- Effectively manage the “To Do List”
|
- All CHs, CMS forms, CGVs, collected from field are entered in system within 72 hours of receipt
- Sponsors mails, GNs, Queries, RC monitoring forms are entered into singleSTEP within 72 hours of receipt
- Ensure “to do” list has no outstanding issues.
- Records of RC who has died is removed from SingleSTEP with appropriate within 7 days
|
20 |
4 |
CHILD WELBEING MONITORING
- Ensure community are using appropriate monitoring forms
- Review children that have not been sighted and share with the Manager and DFs on weekly basis
- Generate authentic information on the well-being of children to inform community action, programming, budgeting and management decision making on weekly basis
- Facilitate appropriate action that ensures the well-being of children as enunciated by the partnership Child Well Being Aspirations & Outcomes framework,
|
- Ensure that DFs are using appropriate CMS forms
- Produce RC monitoring reports and share with DF and programme manager every 30 days
- Produce “Presence and Participation” reports and share with DF and Manager every 30 days
- Produce ‘RCs with exception” reports and share with DFs and Manager every 30 days
|
20 |
5 |
SECURITY OF CHILD RECORDS
- Make periodic review of child records and compare electronic records and physical records to ensure data integrity
- Review child physical records and ensure they are kept safely
- Lead in ensuring that all sponsorship records are timely and appropriately filed
|
- Visit RC homes to verify child records once every 30 days
- Visit the field office and verify data in child files once every 30 days
- RC forms are sent field and filed in child files once every month
- Ensure Records of
|
10 |
6 |
SYSTEM MAINTENANCE/UPKEEP
- Work with Programme Manager to securely maintain all sponsorship databases and sponsorship equipment.
- Perform a daily back up of all data in line with World Vision IT policies
- Ensure that singleSTEP databases is constantly upgraded as per GCIT requirements
|
- Keep register of all sponsorship equipment and ensure they are working
- AP SingleSTEP databases have less than 2000 pending messages always
- Ensure that singleSTEP machine has password and is updated every 3 month
|
10 |
7 |
CHILD PROTECTION
- Provide guidance to AP team on revised child protection standards and reporting protocols.
- Review child photos and videos so that they reflect child integrity
|
- Ensure that Child abuse cases are reported to Sponsorship manager within 24 hours
- Ensure 100% of videos and PF depict RC integrity
|
10 |
PROFILE: Core Capabilities: (proficiency levels; 1=developing 2 =proficient 3=advanced)
Core Capability |
Proficiency level
(1, 2, 3) |
Examples of advanced proficiencies
(A full list of indicators available in Core Capabilities into Job Descriptions – A Manager’s Guide) |
Indv |
Ldr |
Achieving Capabilities |
Achieving qualityresults and service |
3 |
3 |
Example:
- Communicates with integrity to different stakeholders
- Pursues thoroughness and appropriate detail
- Completes tasks in a timely, cost-effective way
- Responds promptly in a professional manner
|
Practicingaccountability and integrity |
3 |
3 |
Communicatinginformation effectively |
3 |
1 |
Thinking Capabilities |
Thinking clearly, deeply and broadly |
3 |
3 |
Example:
- Review AP performance against organisationalstandards and benchmarks
- Ability to reject of incoming information below standard after quality control
- Ability reject incomplete child details before processing
|
Understanding theHumanitarian industry |
2 |
2 |
Understanding WV’s mission & operations |
3 |
3 |
Practicing innovation &change |
2 |
2 |
Self-managing Capabilities |
Demonstrating Christ-centered life and work |
3 |
3 |
Example:
- Stop the use of the systems at program level when systems corruption or fatal errors are detected
- Use all experiences as learning opportunities
- Ensure staff balance work, family and community commitments
|
Learning for growth and development |
2 |
2 |
Maintaining work/life balance |
2 |
2 |
Relational Capabilities |
Building collaborativerelationships |
3 |
3 |
Example:
- Inspire open and trusting networks of relationships
- Model global thinking and local action
- Seek clarity on other people’s points of view
|
Practicing gender & cultural diversity |
2 |
2 |
Influencing individuals & groups |
2 |
2 |
Other Competencies/Attributes:
- Mature and committed Christian.
- Good IT and Computer skills up to a Diploma level.
- Ability to demonstrate community development skills.
- Able to work with minimum supervision
- Able to meet strict deadlines.
- Demonstrate high levels of integrity.
- Ability to ride a motorbike is an added advantage
Qualifications: Education/Knowledge/Technical Skills and Experience
- Minimum Diploma in any social studies or business management
- At least 5 years’ experience in development
- Those with Degree will have added advantage.
- Adaptive and willing to work in a rural set up.
- Must have good interpersonal relations.
- Must have basic understanding of World Vision mission, vision and core values.
APPLY HERE